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Executive Assistant
Summary
Proactive and structured Executive Assistant with experience in serving senior and C-level executives in a highly innovative and fast paced biotechnology company managing complex scheduling and event planning. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment as part of a highly skilled and committed team. The Executive Assistant will provide day-to-day support to the CEO, COO and management team.
Responsibilities
- Support CEO with calendar management, email and logistics as in booking flights, hotels, taxi’s etc.
- Schedule recurring meetings as MT, Board-, Development- and team meetings and take minutes where needed.
- Organize logistics for team members concerning congresses and events (registration, booking flights, hotels)
- Support and structure HR activities (organizational development, filing and updating personnel files, onboarding and offboarding)
- Organize team days and -events
- General contractual support, including coordinating the signing process (DocuSign) and filing.
- General common (administrative) tasks
- Central point of contact for facility management and attending housing update meetings (e.g. office management, filing system structure)
Qualifications & Experience
- Bsc./HBO+
- > 5 years (likewise) working experience with affinity for life sciences
- Proactive and self-starting, great organizational skills, accurate, teamplayer
- Result driven
- Excellent communicator, orally and in writing, in Dutch and English
- Minimum of 32h per week
- Based in the Netherlands, hybrid working possible